Last Updated: 14th May 2018
This Recruitment Privacy Notice explains what information we gather about you, what we use that information for and who we give that information to, throughout the recruitment process. It also sets out your rights concerning your information and who you can contact for more information.
This Recruitment Privacy Notice is to let you know how companies within MeDirect (including MeDirect Bank (Malta) plc and MeDirect SA/NV (hereinafter collectively referred to as the “Bank”) collect, process and store personal information about you, as part of the recruitment process. Such information is processed for a number of reasons as detailed herein, such as your application, assessment, pre-employment screening, and your work permit requirements (if any).
This Recruitment Privacy Notice aims to help you understand:
Throughout this notice the term “processing” is used to cover all activities concerning your personal information, and can include any of the following:
As part of the recruitment process, we need to process certain personal information about you. We only process your information as necessary for the purposes of progressing your application or as required by law or regulatory requirements.
Here are some examples of the type of personal information (‘personal data’) we may process
During the recruitment process we may also capture some sensitive personal data about you (e.g. personal health). We do this in order to make reasonable adjustments to enable our candidates to apply for jobs with us and to ensure that we comply with regulatory obligations placed on us with regard to our recruitment process.
We collect personal data in the following ways:
We will not collect your photographs or videos from any social network site unless you submit a photograph or video voluntarily as part of your recruitment application.
We may also obtain your contact details from publicly available sources, including content that you have made public on other social network sites or similar sites for professional purposes, to make initial contact with you for recruitment purposes. If we contact you in this way you will be given the opportunity to object at any point in time, to receiving any further information about career opportunities by contacting us on firstname.lastname@example.org.
Your personal data may be provided to the Bank by recruitment agencies with which you have registered an interest in working for the Bank. Where a recruitment agency refers you to us, a copy of your personal details shall be processed in our recruitment database based on the information provided, and in accordance with this Recruitment Privacy Notice.
Whilst in most cases you will provide your personal data, it may also be collected about you from third parties during the recruitment process such as references from previous employers, ject to receiving your prior consent.
We collect and use your personal data for legitimate human resource and business management reasons including:
We may also analyse your personal data or aggregated/anonymized data to improve our recruitment and hiring process and augment our ability to attract successful candidates.
Following the recruitment process, we shall retain your personal data (including the CV) for a period of twelve (12) months based on legitimate grounds for the purpose of defending and/or responding to any legal claims that may arise. Moreover, subject to obtaining your prior consent, we may decide to process your personal data retained during the said twelve (12) month period for the purpose of considering you for potential future roles with the Bank. Should you decide that you no longer wish to be contacted by the Bank for potential future roles, please contact us at email@example.com.
The Bank will need to share your personal information internally (both in the country where you may work and in other countries in which we have operations) and may require to share it with some external parties or associates of the Bank. Some of these third parties and associates will be located outside the European Economic Area (“EEA”). Your information will only be shared if it is necessary or required (for example in order to carry out pre-employment screening or apply for a work permit).
The recruitment process will involve:
Your personal data may be disclosed to any of the following for any of the purposes outlined above:
We use a range of physical, electronic and managerial measures to ensure that we keep your personal data secure, accurate and up to date. These measures include:
Although we use appropriate security measures once we have received your personal data, the transmission of data over the internet (including by e-mail) is never completely secure. We endeavour to protect personal data, but we cannot guarantee the security of data transmitted to us or by us.
If you accept an offer of employment with us, any relevant personal data collected during your pre-employment period will become part of your personnel records and will be retained in accordance with specific country requirements and subject to our employee Privacy Notice.
If you are not selected for the position for any reason, we shall retain your personal data (including your CV) for a maximum period of twelve (12) months based on legitimate grounds for the purpose of defending and/or responding to any legal claims that may arise and, subject to receiving your consent, will process the retained personal data to contact you for future potential roles with the Bank.
Personal data collected is retained by the Bank in accordance with the Bank`s applicable policies.
You have various rights in relation to your personal data. In particular, you have a right to:
Withdrawing your consent or asking that we delete your personal data during the recruitment process would mean that we will be unable to continue processing your application to work with the Bank.
To exercise any of your rights, file a complaint relating to your privacy or if you have any other questions about our use of your personal data, please email the Data Protection Officer at the e-mail address: firstname.lastname@example.org.
If you are unhappy with the way we have handled your personal data or any privacy query or request that you have raised with us, you have a right to complain to the Office of the Information and Data Protection Commissioner. Find out on the IDPC website how to send a complaint.
We reserve the right to modify or amend this Recruitment Privacy Notice from time to time without giving any prior notice.
To let you know when we make changes to this Recruitment Privacy Notice, we will amend the revision date at the top of this page. The new modified or amended notice will apply from that revision date.
Therefore, we encourage you to periodically review this notice to be informed about how we are protecting your information.