Senior Administrator – Corporate Governance

The Senior Administrator – Corporate Governance is accountable for overseeing secretarial responsibilities for the Board and Committees, including Management Committees, by delivering administrative support to ensure the efficient operation of committees.

Malta * Full-time

Duties and responsibilities

  • Providing secretarial duties to the Group Board and Committees, assisting with setting agendas, maintaining action and decision logs, producing high-quality meeting minutes in a timely manner, and following up with business in respect of action items to be completed
  • Coordinating of scheduling, logistics, and preparation of materials for committees by collaborating with directors and stakeholders to ensure accurate and timely dissemination of information
  • Maintaining a secure central record for matters related to Board and Management Committees
  • Supporting with the development and review of Committee Terms of References across the Group
  • Preparing awareness of good governance practices; communicating these practices to secretaries across the Group and conducting training of the same
  • Keep abreast with the latest corporate governance practices and relevant regulatory authorities’ pronouncements.
  • Continually develop expertise and knowledge of corporate governance issues, requirements, and best practices
  • Assess new corporate governance initiatives launched by comparable institutions and, when relevant, propose equivalent ones for the Group
  • Other duties as may be determined from time to time by the Senior Manager – Group Corporate Governance

Required knowledge, skills and experience

  • The position requires at least 8 years working experience where previous banking or governance role may be considered beneficial
  • Strong minute taking skills are a prerequisite for this role
  • Proficient in Microsoft Office and software programmes
  • Excellent communication skills in particular, the ability to write and engage with various stakeholders at all levels
  • Ability to work within a team environment
  • Ability to process and interpret information and regulations
  • Strong prioritisation skills and ability to manage own workload, and
  • Ability to work in a fast-paced environment and attention to detail is imperative

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